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Contract Change Management in Construction
Enhance construction efficiency with Newforma Konekt's Contract Change Management.
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Enhance construction efficiency with Newforma Konekt's Contract Change Management.
Book a demoNewforma Konekt’s Contract Change Management system is designed to streamline the entire change management process by unifying and simplifying the various stages involved.
From the moment a change request is initiated, the platform provides a standardized and intuitive workflow that guides users through each step, from documenting the proposed change to securing approvals. This consolidated process ensures that nothing falls through the cracks, making it easier for users to manage change requests efficiently.
By reducing the number of manual steps and ensuring that all relevant information is captured in one place, Newforma Konekt minimizes the risk of errors and ensures quick turn-around times, helping projects stay on track.
Change is inevitable on any AEC project—but managing that change doesn’t have to be a chaotic, manual process. Yet for many firms, contract change management remains one of the most frustrating and risk-prone parts of the job. Without the right tools in place, teams often find themselves buried in email threads, chasing approvals, and manually logging updates into disconnected systems. It slows projects down, clouds accountability, and exposes your firm to unnecessary risk.
Let’s break down the most common challenges AEC teams face when managing contract changes
Misalignment Between Stakeholders
Getting approvals from multiple parties is slow and error-prone when communication isn’t centralized.Unclear Scope Communication
Vague or poorly documented change descriptions often lead to rework, delays, or disputes.Scattered Change Records
When updates are buried in emails or spreadsheets, it’s hard to track what was requested, approved, or implemented.Manual and Time-Consuming Workflows
Teams waste time copying updates across disconnected systems, increasing the risk of missed changes.No Real-Time Visibility
Without a centralized view, teams can’t easily see the status of change requests, slowing down project momentum.Construction Change Directives (CCDs) give project teams the ability to authorize work immediately, even before final pricing or formal approval is in place. With Newforma Konekt, you can issue, track, and manage CCDs directly within your centralized project environment—keeping communication clear and timelines intact. This feature is essential for maintaining momentum when changes arise on-site that can't wait. By documenting directives formally and linking them to related correspondence or drawings, teams gain full visibility into work authorized under these terms. It keeps projects moving forward while giving all stakeholders a shared reference point for downstream cost evaluation and approval.
Change Proposals in Newforma Konekt help you define, justify, and approve project changes—before they impact your bottom line. Instead of letting informal discussions drive additional work, this tool gives teams a structured way to scope changes, estimate costs, and submit for review. AEC teams can attach supporting documentation, connect related RFIs or submittals, and track proposal responses in one place. This improves accountability and speeds up decision-making, while also ensuring every change has a paper trail. By formalizing how changes are proposed and approved, firms reduce risk, control costs, and protect profit margins.
Supplemental Instructions (SIs) in Newforma Konekt allow design teams to issue clarifications that adjust how work is executed—without altering the contract value or schedule. These are critical for aligning contractor understanding with evolving design intent. Whether you're resolving drawing ambiguities, addressing code interpretations, or detailing finishes, Newforma Konekt keeps all SIs organized and traceable. By making it easy to link SIs to related documents, drawing revisions, and prior communications, teams ensure clarity while avoiding the chaos that comes from miscommunication or verbal direction.
Proposal Requests (PRs) in Newforma Konekt are designed to quickly solicit pricing and impact assessments from contractors for potential scope changes. This keeps your team informed before committing to any direction that could alter your budget or project timeline. By centralizing PR creation and tracking in Newforma Konekt, stakeholders gain better visibility into pending changes and can make informed, documented decisions. It allows for faster cost evaluation, minimizes back-and-forth, and ensures that every pricing request is linked to relevant documentation and responses—helping project teams stay proactive instead of reactive.
Looking to refine your contract administration process even further? Download our RFI and Submittal Coordination Guide—a practical resource built for project managers, architects, and contractors.
Inside, you’ll find expert tips on streamlining communication, reducing review cycles, and avoiding costly missteps. It’s designed to help you get the most from your contract administration tools while improving accountability across teams.
Whether you’re leading a large infrastructure project or managing multiple mid-sized jobs, this guide will help you build more efficiently. It’s the perfect complement to Newforma Konekt’s contract administration tools.
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