Why Every Architecture & Engineering Firm Needs Newforma If Your Contractor Is Using Procore

In today’s construction landscape, seamless collaboration between contractors, architects, and engineers isn’t just nice to have—it’s mission critical. With so many moving parts, documents, and decisions, the way project teams manage information can make or break a job.

If your contractor is already using Procore, you might think the bases are covered. But here’s the truth: if you’re an architect or engineering firm, Procore alone won’t solve your challenges. You need Newforma to protect your workflows, your data, and your time.

Why Procore Works Well for Contractors

Procore is built with contractors in mind. It’s optimized for:

• Field management: Submittals, RFIs, daily logs, punch lists, and change orders.
• Construction workflows: Helping general contractors track costs, coordinate subs, and keep boots on the ground aligned.
• Schedule-driven execution: Ensuring jobsites move efficiently day by day.

For contractors, Procore is a powerful hub. But for architects and engineers, it leaves major gaps.

Where Architects & Engineers Struggle Without Newforma

Architects and engineers don’t just need field visibility, they need design accountability, version control, and a full audit trail of communication. Without Newforma, you face:

1. Lost context in RFIs and Submittals
   Procore makes it easy for contractors to send RFIs—but where’s your side of the record? Without Newforma, your firm has no single place to track responses, link them back to design intent, and defend decisions if disputes arise.

1. Email chaos
   Architects and engineers live in email. Procore doesn’t organize or index that for you. Newforma captures and organizes all project-related email so nothing slips through the cracks.
2. No true design-side document control
   Contractors push documents forward, but architects and engineers must protect the design record. Newforma ensures every revision, drawing set, and consultant exchange is documented and searchable—critical for liability and quality.
3. Risk exposure
   In disputes, having the contractor’s Procore record alone puts you at a disadvantage. Newforma provides your independent, defensible project record to safeguard your firm.

How Newforma Complements Procore

Think of it this way: Procore is the contractor’s platform. Newforma is the architect and engineer’s platform. When both are in play, collaboration becomes seamless:

• Bidirectional flow of information: Contractors use Procore to manage RFIs, while Newforma ensures architects/engineers track, archive, and connect those RFIs back to design intent.
• Unified correspondence: Every email, file, and conversation on your side is instantly searchable in Newforma.
• Stronger project outcomes: With both sides working from their own optimized platforms, collaboration is faster, errors drop, and risks decrease.

The Bottom Line

If your contractor is on Procore, that’s a win for jobsite coordination. But if you don’t have Newforma, you’re leaving your firm exposed.

• You won’t have your own record of project decisions.
• You’ll waste time searching through emails instead of focusing on design.
• You’ll face unnecessary risk when conflicts arise.

Architects and engineers need a purpose-built system for them. That system is Newforma.