This position is responsible for a variety of tasks with the HR department to support the organization. Day-to-day administration of the HR processes and initiatives within a multi-company/multi-country business environment. Taking direction from the Director of HR, this person will provide day-to-day support to the Newforma US operation and its subsidiaries.
Specific responsibilities:
Responsible for new hire on-boarding: reviewing benefits, maintaining employee files, submitting background checks, maintaining I9’s, etc. Refine and conduct the employee on-boarding and orientation program and manage the global on-boarding process. Ensure that new hires possess a good understanding of our benefits programs and can easily enroll in benefits and be introduced to company resources.
Responsible for coordinating annual benefit open enrollment in US/UK plans. You must be very familiar with all benefits programs, including 401(k), medical, dental, vision, disability, and other leave programs. Responsible for coordinating benefits internationally where plans exist.
Assist with annual audits for 401k, disability plans and workers’ compensation.
Update and maintain the HRIS system (Paylocity), including payroll preparation and compensation and title changes; Work closely with the Finance team to ensure all information is complete and accurate.
Must be knowledgeable about State and Federal laws and regulations that impact Newforma as an employer, including EEO laws, FMLA regulations, State leave laws, and workers comp.
Responsible for assisting with recruiting. This will require that you work closely with the hiring manager and the Company’s recruiting resources, make suggestions about recruiting strategies, and help coordinate job postings and the applicant flow system as needed. Prepare offers of employment with employment agreements both in US and internationally.
Responsible for creating severance agreements, exit documents and separation packages prior to an exit.
Provides managers with guidance on employment, employee relations, and other HR issues.
You will be a key to employee relations, given the breadth of responsibilities. You will participate in, and help coordinate, company events designed for collaboration and culture. You must be able to handle multiple projects simultaneously and will be able to prioritize and complete assignments on time.
Who we are:
Newforma is a leading software company serving the Architectural, Engineering, Construction, and Owner (“AECO”) industry. We pioneered the Project Information Management (“PIM”) category. Our solutions are purpose-built to keep complex, large-scale projects organized, on-time, and protected.
Newforma’s intuitive project information management (PIM) technology promotes collaboration between individuals, project teams and across the enterprise in the AECO industry. By building a more connected project environment, Newforma optimizes the processes by which critical information is captured, shared and managed, and delivers a more intelligent and profoundly productive experience for architects, designers, builders, owners, and the full construction team.
- Prior HR Coordinator and/or Generalist experience is required (4-6 years);
- People-oriented and results-driven
- In-depth knowledge of US laws and regulations relating to HR as well as best practices;
- Must be highly organized and detail-oriented;
- High level of knowledge with Microsoft office including Excel
- Excellent active listening, negotiation, and presentation skills
- Must function well in a fast-paced environment.
- Must take the initiative and suggest alternative ideas and/or processes to help operate more efficiently.
- Excellent written and oral skills.
- In any HR role, attributes like high energy, enthusiasm, and dedication to creating and maintaining HR best practices are appreciated.
- Certification in Human Resources Management (HRCI or SHRM) preferred
- High professional standards: strong customer service mentality, can be trusted to maintain confidentiality; is positive and possesses a “can-do” attitude
