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Construction project teams lose days or weeks during project launch simply waiting for access. IT administrators manually create accounts, assign permissions, and send invitations each time teams expand or new projects begin. When employees leave or change roles, offboarding requires manual coordination across every project hub, often leaving orphaned accounts with inappropriate permissions active for months. This administrative burden delays project kickoff, creates security gaps, and wastes thousands of IT hours annually across large construction organizations.
The Microsoft Entra ID connector with Newforma Konekt eliminates this friction entirely through automated identity synchronization. Organizations connect their existing Entra ID groups to Newforma Konekt hubs once, and the connector handles all ongoing user provisioning, deprovisioning, and lifecycle management automatically in the background.
The connector automatically associates existing Newforma Konekt users with their Entra ID accounts when groups are first connected, preventing duplicate profiles and preserving all historical project data, task assignments, and collaboration history. This intelligent account matching ensures organizations can migrate from manual user management to automated provisioning without disrupting ongoing projects or forcing users to create new accounts.
Support for nested groups enables flexible organizational structures where department or project groups automatically inherit members from parent groups. Administrators manage complex hierarchies through familiar Entra ID workflows while the connector handles all downstream provisioning automatically across connected Newforma Konekt hubs.
The connector monitors connected Entra ID groups through Microsoft Graph API and automatically creates new Newforma Konekt accounts within one minute when users join groups. Users receive immediate email invitations with onboarding instructions, creating sub-minute time-to-access for urgent project needs. All user information including name, email, job title, and company flows automatically from Entra ID to Newforma Konekt, ensuring consistent identity data across all hubs. 
Deprovisioning happens just as quickly when users are removed from connected groups, disabled in Entra ID, or deleted from the directory. A 30-day grace period preserves disabled users’ project assignments and account information, allowing quick restoration if removal was accidental before permanent deprovisioning occurs. This automatic lifecycle management ensures access rights immediately reflect organizational changes without manual oversight or security enforcement gaps. One such feature is the disable report, which is sent once daily if a user is disable, will all the tasks assigned to said user so nothing falls through the cracks.
Organizations resulting from mergers, acquisitions, or decentralized business units can connect multiple Entra ID tenants to a single Newforma Konekt hub. Each connected tenant operates with independent authentication and permissions while users from all tenants collaborate seamlessly within shared hubs. Hub administrators can mix users from different tenants within the same hub by connecting groups from multiple tenants, enabling cross-organizational collaboration without identity platform consolidation. 
The connector scales effortlessly to thousands of users across unlimited groups with consistent sub-minute synchronization performance regardless of organization size. Weekly summary reports consolidate provisioning and deprovisioning activity across all connected tenants into a single Friday morning email, providing administrators comprehensive visibility into identity changes without daily monitoring overhead.
Optional Single Sign-On integration allows users to access the Newforma Konekt web interface and Outlook add-in with their existing Entra ID credentials, eliminating separate password management. User Managed Identity linking ensures the connector tracks users correctly even if their email address changes in Entra ID, preventing duplicate accounts and preserving project history across identity updates. Authentication tokens refresh automatically each day, maintaining continuous availability without user disruption.
Construction project collaboration has evolved dramatically over the past decade, yet many organizations still manage user access the same way they did in 2016, manually creating accounts, coordinating permissions, and tracking offboarding across disconnected systems. This friction between modern collaboration platforms and legacy identity practices creates unnecessary delays exactly when project teams need to movefaster.
The Microsoft Entra ID connector with Newforma Konekt represents a fundamental shift in how construction organizations think about identity management. When provisioning becomes automatic, deprovisioning becomes immediate, and access control becomes centralized, identity stops being an administrative bottleneck and starts becoming invisible infrastructure that simply works.
Organizations implementing automated identity synchronization report more than just time savings. They describe a qualitative change in how projects launch, how teams expand, and how confidently they can demonstrate access governance to clients and auditors. The administrative overhead doesn’t just decrease, it transforms into strategic governance control through workflows IT teams already understand.
Identity management should be invisible to the people building projects and complete for the people securing them. That’s the standard automated provisioning establishes.
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