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AEC Project File Management Made Simple with Newforma Konekt
Unlock smarter file management and centralized file organization for your AEC projects with Newforma Konekt.
Book a Demo
Unlock smarter file management and centralized file organization for your AEC projects with Newforma Konekt.
Book a DemoWhen you’re juggling project deadlines, client expectations, and cross-team communication, the last thing you should be worrying about is bad file management. But in the AEC industry, it’s all too common—files are buried in email chains, shared across multiple platforms, or stored in outdated folders that no one touches. It’s a frustrating reality that stalls productivity, increases risk, and leaves teams guessing at which version is the most up-to-date.
Newforma Konekt’s File Manager is here to end that struggle. Purpose-built for the AEC industry, this tool brings all your files—whether in the cloud, on local servers, or in integrated platforms like SharePoint or Autodesk Docs—into one central place. It’s more than just storage; it’s about gaining control of your information and building workflows that finally make sense.
Disorganized file management isn’t just a nuisance—it’s a liability. When project files are scattered across platforms and poorly labeled, teams suffer in multiple ways. Here’s how:
Lost Time:
Time spent searching for files leads to missed deadlines and rising project costs.Increased Risk of Mistakes
Documents that aren’t properly organized cause confusion, leading to costly mistakes and rework.Lack of Access to Current Information
Files that aren’t shared properly prevent teams from having access to the latest information, resulting in delays.Compliance Concerns
Inconsistent file naming, folder structures, and lack of audit trails create challenges with compliance and legal issues.Communication Breakdowns
Lack of centralized information can hinder smooth communication, especially when teams are remote or spread across different locations.Difficulty in Managing Large Projects
As projects scale, the volume of files increases, and without a proper system, tracking and managing these files becomes increasingly complex.
When files are shared and saved repeatedly, it’s easy to lose track of which version is correct. Newforma Konekt eliminates that risk with built-in version control that ensures everyone on the team is using the most up-to-date document at all times. Each change is automatically tracked, with clear visibility into who updated what and when. This not only reduces rework and errors but also builds trust in the file you’re using—especially when multiple collaborators are involved.
Sharing files with external consultants, subcontractors, or owners often leads to platform clashes or duplicate uploads. Newforma Konekt solves that by allowing you to link, share, and reference files—regardless of where they’re stored. Your team can distribute the right files to the right people without worrying about logins, systems, or access issues. This speeds up decision-making and strengthens coordination across stakeholders, even if they aren’t using the same platforms.
The File Server Connector lets Newforma Konekt surface on-premise documents without requiring firms to migrate decades of records to the cloud. It bridges the gap by indexing and organizing local files right alongside cloud-based ones. For firms with extensive archives or regulatory audit needs, this feature ensures full project visibility without overhauling your existing infrastructure. It saves time, reduces IT strain, and keeps your full project history searchable and usable
Want to dig deeper into organizing your firm’s data the smart way? Our Information Management Guide provides a step-by-step approach to mastering information governance in AEC workflows. You’ll discover:
This guide is a must-read for firms ready to take control of their data. It’s packed with insights and best practices developed from years of experience working with industry leaders. Make it your go-to resource as you evolve your firm’s approach to project information management.
Ready to say goodbye to file chaos and hello to organized, accessible, and audit-ready data? Book a demo of Newforma Konekt’s File Manager today and see how:
With just one tool, your team gains clarity, accountability, and the peace of mind that nothing important is ever lost in the shuffle.