- Capture and index documents and email to make them searchable
- Access project information wherever it resides
- Search across all project data
Newforma Project Center enables architects and engineers to be more effective as they organize project data, collaborate with project team members and manage construction projects from inception to delivery. Use our software to reduce risk inherent in any project through simplifying the organization, distribution and access of critical project information (e.g. emails, RFIs and submittals, etc.) while maintaining a full audit trail.
Organize, view and link to all project email and attachments.
Is your project team buried in emails and plagued by mailbox size restrictions, inadequate searching capabilities and the inability to relate an email to other project items? When email communications aren’t incorporated into the entire project record or are difficult to find, making timely and accurate decisions aren’t possible. Newforma makes email management easy by indexing all your project emails and providing powerful search capabilities, mobile access, integration with leading email solutions and the ability to relate your emails to other project documents and items.
View all project information, wherever it resides.
Building design is an iterative process where documents are in a state of continuous change and stored in a variety of locations. Many solutions force designers to waste what could be high-value activity time moving documents into a single proprietary database solution. Newforma software allows you the flexibility to store data anywhere you prefer (e.g. on the company network, FileNet, Panzura or other storage solution), which eliminates the administrative task of moving documents, and visibility into the data wherever it resides.
Collaborate in real-time and maintain a full audit trail.
Your projects are complex. They involve many people from many companies constantly communicating, sharing documents and data while collaborating. To create transparency and mitigate risk of potential disputes, your project team needs a detailed record of who did what, and when. Newforma logs every project action and provides detailed audit logs enabling project accountability.
Connect with other best-in-class systems.
Newforma’s innovative cloud-based solution connects seamlessly with other best-in-class systems used on the project. These connections allow you and your extended project team to leverage project data without time-consuming double-entry or inefficient processes.
Indexing file results in fast all-encompassing search.
Your teams are too busy solving important design issues to waste time searching for critical project information. With Newforma, every file, action item and email on your network is indexed, resulting in a powerful all-encompassing search. Newforma provides fast easy access to all project files (e.g. BIM models, XREF files, DWG’s, etc.) including files itemized content, wherever files are stored.
Organize and link all project information.
Store your data intelligently and enable better-informed decisions. Newforma’s innovative software automatically indexes all digital information for every active and archived project in all the offices of the firm, wherever the data resides. Our software establishes relationships between the data to provide full project context. When you search using Newforma, you access the item you searched for and that item’s related information and supporting documentation, for each project or any combination of projects.
Project Center handles project processes using Activity Centers (modules) for communication, file sharing, productivity, contract management and BIM. When using Project Center, your project team has access to these Activity Centers:
Identify and manage critical issues to help the project team stay on budget and schedule. The Action Items activity center connects the project team members and allows action items to be created from multiple points in project workflows.
Create, distribute and manage the addendum request log. The Addendums Activity Center enables all bidders to incorporate changes into the bid set. Once an addendum is issued, the documents sent out become part of the contract documents when the contract is awarded.
Display or navigate to local versions of the Revit central models registered with a project, add building element parameters for linked elements (e.g. doors, curtain walls, etc.), link all related information, and more.
Create and manage the bulletins log and communicate changes out to the field with specific information pertaining to the change and distributed to the contractor. Changes to the contract drawings may be a result of RFIs, owner’s requests, value engineering, recognition of error/omission, reviewing agency requests, changed conditions or request for substitutions.
Gather pricing items from approved Potential Change Orders (PCOs), describe the scope of the change order, identify drawings, specifications or exhibits tied to the change order and connect estimates back to the contract to formalize negotiations between subcontractor and general contractor.
Create, issue and manage the CCD to the general scope of the contract (e.g. additions, deletions, sum, time, or other revisions) without invalidating the contract. CCDs authorize the contractor to make changes that affect the cost and/or schedule of a project.
Browse, sort, filter and group contacts and company data. Use this Activity Center to view projects based on who they are assigned to, log time-stamped conversations, send letters to any contact, harvest data from Outlook (e.g. Deltek, Axium, SAP, etc.), and more.
Track and manage contracts using this Activity Center which incorporates cost code tracking, categorization of legal contract documents, corporate templates, contract growth graphs, drawings, specs, exhibits and permission-based access to financial data tied to the contract, and more.
Maintain an official record of the jobsite status and project activities including companies, headcount, major activities, rental equipment, weather, and more.
Central location where project team members manage, access and view current and prior versions of documents.
Central location used to organize related project files and folders, view, markup, review and compare document sets and create copies of documents as project milestones.
Team members on the job site populate (e.g. photos taken using the Newforma Capture App) and use this Activity Center to view the field notes log, related media and supporting documents.
Create multiple markups for a CAD drawing or BIM model, link them to action items and stamp them with pre-populated fields as a part of the design or CA review process. Browse, preview, add comments or markup, track and review the status of all markups from a centralized location. Capture a full audit trail, generate a markup report, link markups to RFIs and submittals, and send markups via email or browser interface.
Track and manage project meeting minutes, distribute and manage agendas. Link meetings to agendas, add Action Items, RFIs, Change Orders and more.
Model views and revision states can be associated with emails, supporting documents and related Action Items, RFIs and submittals, providing project context to enable informed decision-making.
Quantify the impact of changes by factors such as estimated cost and time during the course of the project using this Activity Center. Request proposals at code level, expedite responses, track negotiations and secure agreement from all parties impacted by a change.
Streamline email project filing as you use this Activity Center to capture, organize and index project-related email messages as a part of the project record.
The single view of all folders and documents, within or outside (e.g. ProjectWise, SharePoint and FileNet) the network. Additionally, this Activity Center allows you to browse, search, find, markup, link and share project information. (COMING SOON: Check-in and Check-out supporting file-locking and versioning.)
Manage and view every image file in a project. Use this Activity Center to tag images using keywords which enables you to filter, sort or search on EXIF properties, cameras or operators, with ease.
Project-specific keywords are created for each project and used to classify (tag) documents and emails, then used to retrieve information wherever the keywords reside on your network. Search for keywords then browse search results to locate documents. This Activity Center displays a list of keywords currently being used within a project.
Project Publisher is designed to package together information during the project closeout. Information is published into a hierarchical structure and placed (published) on a destination folder, drive, USB or CD/DVD for project archiving as PDF or HTML files. Within Project Publisher activity center, a wizard interface aids the selection of information to be published including record documents, RFIs and submittals, and other supporting documents and emails. Users can customize the graphical appearance of the published files using Microsoft Word templates. Published files can be accessed using a link and include an interactive Table of Contents.
Assemble, communicate with and manage project teams and to create team reports. In the field, the Project Teams app is used to find contact information organized by project.
Track, log and manage project-specific events (e.g. phases, tasks, milestones, meetings, phone calls, local holidays, etc.) associated with supporting documents and related items to align internal and external resources. Import and synchronize items from Microsoft Project, Microsoft Outlook, and Deltek Vision.
Create and manage proposal requests and logs. Collaborate with your project team to resolve issues raised in proposal requests.
Create and manage punch list items and their descriptions and make them available to outside team members.
Save, locate and retrieve record copy archives of document sets or project folders at key project milestones. This Activity Center maintains a a.zip archive of contents of all Info Exchange transfers and transmittal, RFIs, submittal and other transactions.
Log, manage and execute a variety of RFI management actions (e.g. track progress, monitor due dates, create custom reports, etc.) including tracking any related email correspondence or supporting project files, providing a searchable audit trail for each RFI in the project.
Exchange documents, upload, download and open files. This Activity Center makes it easy to coordinate drawings, models, or other drawings and may be delivered to cloud storage solutions (Dropbox, Box and Google Drive).
Team members who periodically visit the site (e.g. safety, quality assurance, design professionals, etc.) use this Activity Center to cross-reference design documents, track changes, assign action items and create and distribute reports to provide continuity between visits and to record follow-up observations.
Electronic log used to define a sketch type to enable sorting and reporting, and to reference, track and distribute sketches.
Define, track and manage information related to spaces, rooms and system types of a build project. This Activity Center is tightly integrated with Newforma Project Information Link add-in for Autodesk Revit, for import, export and the synchronization of room and space data between this Activity Center and the Autodesk Revit BIM model.
Create and manage the supplemental instruction log including an email log designed to view and track email messages. Architects use supplemental instructions to formally notify project teams of additional instructions or minor changes in a project that do not impact the contract sum or contract time.
Log, forward for review, capture reviewer responses, track and re-request and respond to submittals. This Activity Center allows users to conduct batch-imports of expected submittals from MS Excel spreadsheets and send notifications to team members. Additionally, track and report on submittal-related email messages between project team members.
Newforma offers users the option of adopting a collection of mobile apps to make work in the field easy. Some firms use every app, while others choose one or several based on their needs as they manage design and construction projects from inception to completion.
Capture, define and markup quality control tasks (e.g. Punch Lists) then upload them to Project Cloud to be managed by project team members.
View, markup and email documents while in the field, while working directly on a project plan.
Access, reply to, forward or file project emails. This Activity Center allows users to download attachments connected to emails filed by your project team.
Locate and access information for your project team members, organized by project. Contact team members with one tap of the screen; contact information is perpetually automatically updated, therefore current.
View and manage quality control items and assigned tasks for any team member while in the field. This app allows you to add a photo or include one from the camera as well as add a comment and view comment history.
Easily and securely search and access network files and import new image files. Additionally, Project Center customers use cloud browser interfaces to create and manage action items.
Gain controlled access to external or remote internal team members and streamline contract administration and workflows using this web component of Project Center hosted within the IT infrastructure at your company. Securely transfer and receive files too large for email and access a common set of project phases, tasks, action items, and more. Additionally, Shared Folders coordinate the revisions on referenced CAD or BIM datasets by distributed teams.
Architects, engineers, contractors and owners face unique challenges throughout the lifecycle of a project. Our software ensures project information is organized where it resides and is easily accessible whether in the office or out in the field.