Why PIM?

PIM Solution Requirements Guide

Newforma created Project Information Management (PIM) software in 2004 and we continue to lead the industry by providing a unique approach to managing project data. Today, there are several software providers serving the AEC industry that claim to be a PIM solution, however, core requirements for a complete solution are missing.
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A complete PIM solution addresses the following business needs:

Benefit Solution Newforma Project Center Other Solutions
Freedom of Choice (Use the applications you want to use) Document platforms are integrated, bringing your working documents to one unified platform
Control Over Data (Keep your data where you want it) Easily export project history at the end of the project for external sharing and project record retention.
Streamline & Integrate Project & Construction Administration Defined RFI and Submittal workflows
Reduce manual workflows through workflow connectors
Expand past (beyond) RFI and Submittal capabilities to include Change Orders and Contract workflows.
Ensure compliance by streamlining record document creation, naming, and distribution.
Simplify record document creation by connecting directly to Autodesk Revit
Create, track, and report on tasks with automated reminders
Create, Track, and Report on Punch lists by space
Connect workflows directly to the Markup tools you use today
Customize transmittals
Track, Audit, and report on document transfers
Create projects automatically by connecting your existing ERP solution
Correlate Information to Make Informed Decisions Link your work tasks, workflows, and work product to your data that lives across multiple systems
Email is organized, accessible, searchable, and easily associated with your projects
Remote Access to Project Information Access information anywhere with dedicated mobile applications

FREEDOM OF CHOICE - Use the applications you want to use

A PIM solution enables the flexibility to use the applications you are already using while unifying your view of your project information. Newforma Connectors enable seamless access and exchange of project information between Project Center and your existing applications. You are not forced to use one platform or one set of tools.

CONTROL OVER DATA - Keep your data where you want it

Architectural and engineering firms have business requirements that determine where project data is stored based on client needs, security and privacy concerns, or legal requirements to retain a complete record of the project. A PIM solution connects to file storage repositories regardless of where they reside. You are not forced to store data in a proprietary platform - you maintain control and ownership over your data.


Information is about relationships. One standalone piece of information doesn’t help if you are trying to answer a question or make an important decision. You need access to the entire project record not just part of it – this includes all related documents and email correspondence. A PIM solution brings information to you by connecting applications, workflows, email, and project files together. Your PIM system should also leverage this information and provide enhanced search capabilities, spanning all project information across all your teams’ projects.


Construction Administration (CA) is more than just RFI’s and submittals. A PIM solution needs to include CA workflows that involve change management, document control, and field management which are also critical parts of the construction phase of a project. Integration between software applications has an additional benefit enabling teams to use the software that they are familiar with. Design teams should not require training on the CA software that the construction team is using. Newforma Project Center enables design teams to work seamlessly with contractor teams using Procore, ConstructEx, BIM 360 as well as internally using other markup software, like Bluebeam.


Today’s workforce requires access to project data from remote locations. A PIM solution takes this into account. Newforma’s mobile applications enable project teams to access plans, drawings, documents, punch lists, and action items from their mobile device.


A complete PIM solution does not require AEC firms to undertake an expensive data migration. It provides a data translation layer across your existing data storage and applications. It’s about building connections and relationships between your project files, emails, tasks, and workflows. AEC firms from the ENR Top 500 to smaller local firms around the world trust Newforma to deliver an unparalleled experience for managing project information to provide them with a competitive edge.