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Moving to the Cloud? Consider a Hybrid Approach

March 15, 2021

By Rene Karras

You may be in the process of or are thinking about changing the way you store project data. The current trend to move from on-premises servers to cloud storage is enticing.

With the onset of new providers and technologies, cloud storage has never been more accessible. And the advantages of mobility, accessibility, and collaboration are promising.

Challenges of Transitioning to the Cloud

Migrating all project information to the cloud, especially for large projects where there is a lot of legacy data and email can be a challenge. However, files cannot simply be dragged and dropped into a new storage space. Migrations need to be planned carefully to maintain structure and usability.

The transition to the cloud can be costly and time consuming. Most businesses may not be able to fully migrate all their project data to the cloud due to security and retention concerns.

You also may be prohibited from transferring sensitive project information such as government project data, to third-party cloud databases. And many industry file types, such as DWG, might not be compatible with or supported by some cloud systems.

One Foot in the Cloud?

The dilemma faced by many businesses is how to manage some project information in the cloud, while still maintaining large amounts of data on their internal servers. Project team members must now manoeuvre between two or more data silos, not knowing exactly where the information is located.

In a best-case scenario, you will only add administrative burden and increase workload. However, if crucial documents are lost or misfiled, it may increase your project risk. Project delays and construction errors can be avoided if all information is available for important decision-making.

Hybrid as a Strategic Option

A Project Information Management (PIM) solution that bridges the gap between your cloud and on-premises storage, enables your firm to retain visibility into existing project data wherever it happens to reside. You can take a step into the future with a hybrid solution where you can transition to the cloud while maintaining a connection to your internal file store. A hybrid PIM solution provides a unified view of information regardless of where it resides.

A PIM solution can sit on top of both in-house servers and third-party cloud platforms such as Microsoft SharePoint Online, or BIM 360, and virtually unify both worlds with one single view. Your data can stay where it is - it does not need to be migrated or uploaded into another platform.

Team members only have one interface to locate, access, view, manage, and share files. Your business can maintain control over information providing insight and project intelligence. And IT departments can migrate to the cloud in their own time, safely and sustainably.

Most design teams may need to work in both worlds for the near future. You may still need your in-house servers to adhere to contract and data security requirements, or budget constraints. And you may need the Cloud to adhere to owner’s requirements or to facilitate collaboration among team members. A hybrid solution does not require compromise. Businesses can have the best of both worlds allowing their team members to operate at peak efficiency.

For more information on hybrid project information management visit Our Solutions - Project Center.